With 2,5 billion users email is still one of the most important communication tools today. It allows for convenient transfer of information and data at the speed of light, but it also has its drawbacks.
This very convenience and speed paired with mobile accessibility creates high expectations. Colleagues and clients expect us to respond to their requests immediately because it’s “just” an email. At least we’re supposed to read and remember what was sent to us.
The key to staying cool and focused is to take control over our time. We’re less likely to experience stress if we set our priorities ourselves. These short tips might help you to get there:
Consider disabling push notifications
Chose for yourself when to take care of external requests and reduce interruptions and distractions.
Avoid checking mails after waking up
Start the day fresh. If not absolutely necessary try to keep professional communication within boundaries. Again, taking control can lower your stress levels.
Don’t check emails before going to sleep as well
Sleep is a valuable resource against stress. Whatever it is, that others need to tell you, you might as well take care of it tomorrow. Getting upset a night might ruin your sleep – as does the exposure to LED screens.
Try not to answer to every mail immediately
Maybe the biggest shortcoming of emailing is, that you can’t correct them. If you sent it, it’s out there. So in case you’re exhausted or angry, consider taking a break and get back to it when you’re more relaxed and cool-headed.